Migrate from Instantly to Crownvo
Instantly is built for cold outreach. Crownvo is built for the full lifecycle — from cold outreach through retention. Better deliverability, more channels, and a UI designed for serious senders.
Migration: 1-3 days · Difficulty: Moderate
What you'll move
Subscribers, templates, automations, and suppression lists — all in one import.
Subscribers
Full audience including tags, custom fields, and signup source. Unsubscribes and bounces carry over as suppressions.
Templates
Saved templates import as Crownvo drag-and-drop layouts. Merge tags and personalization tokens are remapped automatically.
Automations
Customer journeys, drip sequences, and behavioral triggers are rebuilt in Crownvo's visual automation builder.
Suppression lists
Unsubscribes, hard bounces, spam complaints, and manual suppressions all transfer — your sender reputation stays clean.
The import guide
A 4-step process, from export to first send. Estimated time: 1-3 days.
Export your data from Instantly
Generate a full export of your contacts, templates, and automations. Our team walks you through the right export option for Instantly.
- Locate the export tool inside Instantly's admin
- Export contacts (CSV), templates (HTML/ZIP), and automation definitions
- Send exports to the Crownvo onboarding team
Import to Crownvo
Sign in, go to Audience → Import. Upload your data and we'll handle the field mapping hands-on.
- Sign up free at crownvo.com/register
- Audience → Import → drag in your contacts CSV
- We'll rebuild templates and automations for free
Verify deliverability
Set up your sending domain with DKIM/SPF/DMARC, then send a test campaign to confirm inbox placement on Gmail, Outlook, and Yahoo. Most teams finish this in under an hour — and it's well within the 1-3 days window.
- Settings → Domains → verify DKIM/SPF/DMARC
- Send a test to Gmail, Outlook, and Yahoo inboxes
- Confirm inbox placement before cutover
Cut over
Update signup forms, swap DNS if you use a branded sending domain, then send your first campaign. Keep both platforms running in parallel for 7 days as a safety net.
- Swap signup form endpoints to Crownvo
- Update transactional senders to Crownvo
- Keep your old account live for 7 days as a fallback
Common gotchas
The issues teams hit most when switching from Instantly — and how to avoid them.
Verify deliverability before cutover
Run a small test send and check inbox placement on Gmail, Outlook, and Yahoo before flipping DNS or signup forms. Catching deliverability issues after the switch is much harder than catching them before.
Keep both platforms running in parallel for 7 days
Don't decommission your old account on day one. Run them side by side for a week so you have a clean fallback if anything unexpected comes up — and so you can compare deliverability numbers directly.
Migrate from Instantly in 1-3 days
Our team will help you move every subscriber, every automation, and every template. Most migrations complete in 1-3 days, with zero downtime and no data loss.
- Hands-on migration help
- ~1-3 days to complete
- Zero data loss guarantee
Questions about migrating from Instantly
What teams ask before they switch.
Ready to start your Instantly migration?
Most teams complete the move in under 1-3 days. We'll help you.
No credit card required · 14-day free trial on any paid plan